WORK CONTEXT
CESVI re-activated its presence in Afghanistan in June 2024, and we are implementing multiple humanitarian project in the region of Herat, Kabul and Ghazni in the sectors of Food Security, Livelihoods, WASH and DRR.
The Project Manager will be responsible for:
a) The operational set-up of AICS funded DRR project in Herat
b) The design of CESVI DRR strategy for the region and country, through an in-depth humanitarian and stakeholders’ analysis
c) The consolidation of CESVIs’ presence in Afghanistan increasing its projects and donors’ portfolio, with the support of the Head of Mission and Regional and HQ team.
JOB DESCRIPTION
The collaboration will start in April/May 2025.
The main duty station will be Herat, with regular visits to Kabul and field missions’ country-wide in line with the security conditions.
RESPONSIBILITIES
–Coordination and overall supervision of Project
o Supervising project and giving support to the staff in reaching foreseen objectives in a timely manner, in respect of deadlines and by an efficient use of resources.
o Monitoring activities, both technical and at administrative level, in coordination with the Area Manager and according to the established timetable
o Coordination of staff to guarantee (ongoing and new) projects activities and implementation reports, submission of financial reports to donors in coordination with the Head of Mission.
–Management of CESVI offices, goods, documentation and procurement
o Supervision and coordination of potential opening of new offices (in coordination with the Head of Mission and Regional team) if necessary to guarantee operations of the project
o Supervision the monitoring of field operational offices, proceeding, in accordance with the Project Managers and Administrators, to their organization and ensuring their full operation
o Supervising administration and application of CESVI internal procedures for the Country
–Human Resources management
o Supervision and management of Local staff, in coordination with the head of mission, including supporting them in compliance with the legal framework related to their presence in the country
o Supervision on all local project base human resources about the contract, ensuring compliance of operations with local employment law including NGO law, tax, employment, Health and Safety, Insurance and any other applicable law. Conduct and record periodical meeting with staff to verify activities implementation, problems and getting solutions
o Informing and training local staff through appropriate training courses in the principles set out in the following policies, and all other Policies or formal provisions that will be developed and shared by CESVI: Human Resources Policy; CESVI Staff Code of Conduct and Code of Conduct of the destination country (if any); Safeguarding Policies; Policy to Prevent Corruption and Fraud; CESVI Ethical Code; Conflict resolution and complaints management.
–Lead in the definition and development of AfghanistanProgramme strategy
o Contributing to the definition of a Country Strategy Paper in collaboration with the Head of Mission.
o Contribute to the Country Strategy Paper and application of related Recommendations, in coordination with Head of Mission and in collaboration with the Project Managers
o Keep regularly informed the Regional Office on risks regarding the implementation of the country strategy or the need to review the strategy itself
o Develop, in coordination with the Regional Manager, new programme initiatives and actively lead the current emergency operations towards a long/medium term integrated and regional programme
–Writing and submitting new proposals, donor acquisition
o Monitoring of calls for proposal for Afghanistan
o Liaising with potential donors, writing and submitting new proposals in collaboration with the Project Managers
o Develop new project proposals in the country referring to CESVI’s sector of specialization and in close cooperation with the country team through assessments realized both at the national level or in close countries if necessary and requested by HQ.
o Participation and supervision of the entire writing process of project proposals in close collaboration with the Project Managers, under the guidance of the Regional Manager and in coordination with the Project Development Unit Manager.
o Follow up on project proposals submitted to/being negotiated with different donor
–Coordination and representation with stakeholders
o Management and coordination of relations with local and international partners, particularly with Alliance 2015 members
o Promoting and organizing meeting with donors, institutions, NGOs, local government and international agencies, in close collaboration with the Project Manager
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–Security Management
o Setting, in coordination with Regional and HQ and the Security Advisor, potential rules and regulations to strengthen security for CESVI staff, means and goods
o Guaranteeing the respect of CESVI Security Plan and other rules and regulations on security, in close collaboration with the Security Advisor
o Having constant contact with the Regional Manager and the Security Advisor to coordinate actions to be undertaken
o Participating actively in security coordination mechanisms present in the Country
–Implementation of Safeguarding policies –Adult at risk/Child Safeguarding/PSEA
o Ensuring Safeguarding measures are implemented within his/her area of responsibility;
o Ensuring Safeguarding measures are in place and staff, associates and other key stakeholders are made aware of and supported in implementing these measures;
o Ensuring Safeguarding measures are integrated with existing processes and systems (strategic planning, budgeting, recruitment, programme cycle management, performance management, procurement, partner agreements etc.);
Follow up and address Safeguarding issues appropriately.
ESSENTIAL REQUIREMENTS
-University degree or post graduate degree
-Minimum 5 years of relevant experience in NGO environment in implementation of programs in complex situations i.e. returnees, refugees, IDPs, mix migrants
-Knowledge of main Donors (ECHO, AICS – Italian MFA, UN Agencies, and other international donors)
-Practical and sound working experience of working on DRR related projects with familiarity with the following sectors: FSL Sector
-Experience of managing multi-donor and multi-site programmes
-Extensive experience of working within a complex country programme in an emergency response or fragile state, protracted crises
-Previous experience in the set-up and management of a programme-based mission
-Knowledge of effective financial and budgetary planning and control, review and evaluation
-Ability to produce timely concept notes, project proposals and high-quality narrative reports
-Ability to develop policies, plans, and strategies for implementation, if needed
-Solid diplomatic skills: the ability to manage a variety of internal and external relationships, especially with partners
-Experience in building personal networks at a senior level, resulting in securing new opportunities for the organization
-Proven leadership and management experience with a multi-disciplinary team in a cross-cultural setting, including active mentoring and coaching
-Effective team membership integration ability
-Skills in developing, delivering and evaluating training for staff members
-Solid security management skills
-Good communication and leadership skills
-Excellent problem-solving and analytical skills
-Strategic thinking and innovation
-Self-motivated, able to take initiative, resilient and able to work independently
-Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively
-Highly result oriented with the ability to manage workload and stress
-Flexible and with a positive attitude
-High level of IT skills (Office package)
-Fluency in English and Italian (written and spoken)
ESSENTIAL REQUIREMENTS
– Prior working experience in Central Asia; knowledge of the Afghani context will be considered a plus
– Knowledge of Pashtu & Persian
– High level Report Writing
– Knowledge of Durable & Lasting Solution in Afghanistan and Anticipatory Actions
SAFEGUARDING
CESVI has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related people or partners.
CESVI commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records check or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.
HEALTH SAFEGUARDING
CESVI pays particular attention to safeguarding the health of all the human resources of the Organisation. Therefore, in order to protect its staff, an assessment of their suitability for the position in each mission is carried out before departure. Such assessment is done by the Occupational Doctor of the Organisation, who will also examine the vaccination coverage.